Faculty
Test Centre and Integrated Services (TCIS) co-ordinates course quizzes, tests, midterms, online assessments, and final exams for students registered with Student Accessibility Services.
On-campus assessments: Accommodated testing process
Assessment announcement deadlines
Assessment announcement deadlines:
If the syllabus does not state so, please make sure all assessment dates are announced at the beginning of the semester.
If there is a change to the original assessment date, you must notify the Test Centre a minimum of seven working days in advance, by contacting exams@ontariotechu.ca.
Deadlines to upload assessment(s)
Deadlines to upload assessment(s):
Day-of assessment, upload deadline to the Student Accessibility Services (SAS) Portal:
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Monday: No later than the previous Tuesday at 11:59 p.m.
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Tuesday: No later than the previous Wednesday at 11:59 p.m.
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Wednesday: No later than the previous Thursday at 11:59 p.m.
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Thursday: No later than the previous Friday at 11:59 p.m.
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Friday: By Monday at 11:59 p.m.
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Saturday: By Tuesday at 11:59 p.m.
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Sunday: By Tuesday at 11:59 p.m.
Automated Test Centre email notification
Automated Test Centre email notification:
The instructor on file will receive an email seven working days prior and again three working days prior to the scheduled assessment date. This will include accommodated time calculations and who these students are. If you do not see a student listed in the notification email, they may have chosen to forgo their testing accommodations.
Please note: The test/quiz duration is added by the student only; TCIS has no access to your Canvas and does not know the duration of assessments. TCIS depends on faculty to review the email notification and make appropriate changes to duration if they are incorrectly scheduled by the student. Please ensure you contact the Test Centre with this information, so we can update the student listing in your SAS Instructor Portal.
Contact the Test Centre if you notice any issues.
Uploading assessments to the SAS Faculty Portal
Uploading assessments to the SAS Faculty Portal:
Upload your assessment details to the SAS Faculty Portal a minimum of three working days prior to the scheduled assessment. Make sure you fill in an Invigilator cover sheet, despite what format your assessment is in.
TCIS needs information such as the location of the assessment, contact information and allowable aids. These are key details that are needed to ensure the delivery of your assessment, and provides staff, students and invigilators with the most accurate information.
How to add extra time in Canvas
How to add extra time to Canvas:
Visit the Teaching and Learning Centre's Canvas resources
Please note: Both part A and part B must be followed on the Invigilator sheet, in order to provide a student with extra time on an assessment.
Written assessments returned to the instructor for marking
Written assessments returned to the instructor for marking:
The student(s) assessments will be securely kept in the Test Centre until the instructor or their authorized Teaching Assistant—as noted on the Invigilator cover page—comes to pick it up. However, it's recommended that the assessment be picked up within a week from the assessment date.Online assessments: Accommodated testing process
Assessment announcement deadlines
Assessment announcement deadlines:
If the syllabus does not state so, please make sure all assessment dates are announced at the beginning of the semester.
If there is a change to the original assessment date, you must notify the Test Centre a minimum of seven working days in advance, by contacting exams@ontariotechu.ca.
Automated Test Centre email notification
Automated Test Centre email notification:
The instructor on file will receive an email seven working days prior and again three working days prior to the scheduled assessment date. This will include accommodated time calculations and who these students are. If you do not see a student listed in the notification email, they may have chosen to forgo their testing accommodations.
Contact the Test Centre if you notice any issues.
Please note: The test/quiz duration is added by the student only; TCIS has no access to your Canvas and does not know the duration of assessments. TCIS depends on faculty to review the email notification and make appropriate changes to duration if they are incorrectly scheduled by the student. Please ensure you contact the Test Centre with this information, so we can update the student listing in your SAS Instructor Portal.
How to add extra time in Canvas
How to add extra time to Canvas:
Visit the Teaching and Learning Centre's Canvas resources
Please note: Both part A and part B must be followed on the Invigilator sheet, in order to provide a student with extra time on an assessment.
Invigilator cover sheet
Invigilator cover sheet:
Make sure you fill in an Invigilator cover sheet, despite what format your assessment is in.
TCIS needs information such as the location of the assessment, contact information and allowable aids. These are key details that are needed to ensure the delivery of your assessment, and provides staff, students and invigilators with the most accurate information.
Frequently asked questions
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How can I contact the Test Centre?
Email: exams@ontariotechu.ca
Phone: 905.721.2000 ext. 5608
- What is the university's Final Exam Policy?
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When will student(s) write their accommodated assessment?
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Most accommodated assessments are scheduled on the same date—and at the same time—as the rest of the class. However, this may change based on the student's individual accommodation needs (e.g. spacing out time between assessments).
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The Test Centre will reschedule an accommodated assessment if necessary to meet the requirements of the student's accommodation plan. In that case, you will be contacted and made aware of the time change; further co-ordination may be required.
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Where can I pick up my student's assessment(s)?
Typically, you will pick up completed assessments from the Test Centre:
- North Oshawa campus location: Shawenjigewining Hall, Room 343
- Downtown Oshawa campus location: Charles Hall, Room 236
However, the Test Centre is not a 24-hour service. If there's no testing going on that day, it will be closed. In this situation, please visit the main office at either Shawenjigewining Hall, Room 341 or Charles Hall, Room 229. Alternatively, you can contact us at exams@ontariotechu.ca to arrange a pick-up time.
Please note: The Test Centre's main office is closed daily from noon to 1 p.m.
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Where will my student(s) write their accommodated assessment(s)?
North Oshawa campus location courses:
- Shawenjigewining Hall, Room 343A
Please note: Additional on-campus accommodated assessment locations may be used during the final assessment periods, which are usually the classrooms on the same floor as the Test Centre.
Downtown Oshawa campus location courses:
- Charles Hall, Room 236
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Who will invigilate my students' accommodated assessment(s) at the Test Centre?
Invigilators are hired and supervised by Test Centre and Integrated Services staff, and they are specifically trained to support accommodations. Directions for invigilators are based on the details provided on the Invigilator cover sheet.
Invigilators are not other undergraduate students.
