Students

Eligibility

Assessment booking deadlines

Accommodated assessments

• Booking

  Each different assessment with TCIS requires a separate booking, whether it's being done on campus or online. It's your responsibility to ensure you're meeting the assessment booking deadlines listed above.

  Please note: All tests, quizzes and mid-terms must be booked a minimum of 7 days in advance of your test date. 

• Late bookings - request for accommodations

  If you miss the assessment booking deadline, you must contact testcentre@ontariotechu.ca. A TCIS team member will notify you if your request has been approved or not. 

  Please note: Submissions with less than seven working days notice may not be processed in time. Unless you hear back from us in this timeframe, please be prepared to write with your class. In order to guarantee your spot in the Test Centre, please book at least seven working days in advance of writing.  

  There is no guarantee that your late booking request will be approved. We try our best to accommodate but ask for your patience as some specific accommodations (e.g. private room, computer access, etc.) may not be available if you're booking in later than the assessment booking deadline. Due to space restrictions, active bookings that meet the seven working day deadline are processed first. 

• On-campus assessment accommodations

  Location:

  All on-campus assessments are administered at the university's Test Centre, located in Shawenjigewining Hall, Room 343A. Alternate locations such as Charles Hall, Room 236, are sometimes used during midterm and final exam periods. 

  Date and time:

  Most assessments are scheduled on the same date and at the same time as the rest of your class writing it. TCIS will reschedule according to your approved accommodation plan if necessary (e.g. morning writing only, one test per day, etc.), or administrative considerations (e.g. equipment availability). 

  Please note: If you're not planning on using specific accommodations outlined in your approved accommodation plan, contact testcentre@ontariotechu.ca as soon as possible. It takes a significant amount of admin time to make alternate arrangements, so ample notice would be very much appreciated. 

  If your extra time accommodation conflicts with your class schedule or other assessments being written on the same day, it's your responsibility to advise TCIS of this conflict as soon as possible. The TCIS team will then connect with your instructor to make alternate arrangements. Once arrangements have been approved, you will be notified via your student (ontariotechu.net) email. 

• Online assessment accommodations

  Location:

  If the rest of your class is writing the assessment remotely, you will as well. By default, there will not be a seat reserved for you to write in the Test Centre. You're still required to book your assessment to ensure your instructor is notified of your testing accommodations and so that they can format details appropriately in Canvas. 

  Please note: Remember to uncheck the use of Test Centre option from your online assessment booking. This notifies us that you will not be writing in the Test Centre and no seat needs to be reserved for you. 

  If you require alternative arrangements (e.g. in-person writing), it's your responsibility to connect with your instructor and forward your email verification of pre-approved arrangements to testcentre@ontariotechu.ca. 

• Getting your confirmation email
  Once you have booked your accommodation assessment via the Student Accessibility Services (SAS) Portal, you'll receive an automatic response to your student (ontariotechu.net) email address. We recommend you recheck your booking one working day before your assessment, in case there are any last-minute changes.

Frequently asked questions

• How do I contact the Test Centre?

  To contact the Test Centre, email testcentre@ontariotechu.ca.

• I am authorized for an academic accommodation plan by my Accommodations and Accessibility Specialist. Does this mean all of my accommodations will automatically be co-ordinated?
  No. You must opt into your accommodations on a per-semester basis by reviewing them through the Student Accessibility Services (SAS) Portal.
• Where am I writing my test(s)?

  On-campus assessments:
  
  We have two Test Centre locations: Shawenjigewining Hall, Room 343A and Charles Hall, Room 236.

  Online assessments:

  You still have to book with the Test Centre via the Student Accessibility Services (SAS) Portal to notify your instructor(s) of the accommodated time that can be added to your test.

  If you noticed your extra time is not calculated correctly, immediately email your professor and copy the testcentre@ontariotechu.ca.

• Why can't I book my test in the Student Accessibility Services (SAS) Portal?

  You may still need to send your accommodation letter(s) to your professor for the semester. Check to ensure you have completed this step before trying again. 

  Other reasons you may not be able to book and what actions to take: 

  • Your accommodations have expired: Contact your Accommodations and Accessibility Specialist as soon as possible to make an appointment to rectify this.

  • Your test conflicts with the timing of another one: Contact the Test Centre at testcentre@ontariotechu.ca and we will help arrange the timing of both assessments.

  • Your test is less than seven (7) working days away: Contact the Test Centre at testcentre@ontariotechu.ca. If your test is three working days away or less, you will not be able to book with the Test Centre as there will be insufficient processing time—you'll be writing with your class.